Anthology Film Archives

Contact / Staff

JOB POSTING: ADMINISTRATIVE ASSISTANT + BOOKKEEPER
Anthology Film Archives, a historic non-profit cinema and archive in Manhattan’s East Village, dedicated since 1970 to the moving-image arts, is seeking an Administrative Assistant / Bookkeeper. This position is key to assuring the smooth operation and overall success of the organization. Working closely with the Executive Director, CPA, and other key staff, the Administrative Assistant will be responsible for regular bookkeeping, financial record-keeping, and audit/tax filing support, as well as general administrative and office support to the Director and organization at large. The ideal candidate is a reliable self-starter who is experienced in accounting, detail oriented, able to multi-task, discreet, and personable. Prior Quickbooks experience required (2+ years).

Primary Responsibilities:   
- Prepare and maintain thorough transaction records
- All data entry into Quickbooks accounting system
- Reconcile accounts and run various reports as needed
- Support Director and outside CPAs with annual audit, tax filings, 1099 reporting, sales tax
- Manage AP/AR, process invoices/bills, interface with vendors
- Support senior staff with payroll processing
- Update program listings on AFA website, ticketing system, and various online platforms
- Support theater staff with box office procedures, merchandise sales and inventory
- Create + track customer invoices, fulfill online orders
- Occasional customer and public interaction via telephone, email, walk-ins, directing inquiries and relaying messages as appropriate
- Assist Director with benefit art sales, still image and publishing license requests
- Maintain office supplies, order supplies for theater and archive staff
- Support Director in managing internship program
- Projects and tasks arising on an ad hoc basis
- Review, maintain, and update best practices for internal procedures and controls

Qualifications:
- Extensive prior experience using Quickbooks
- Bachelor’s degree
- Highly organized with a strong attention to detail
- Ability to collaborate, take direction, and work independently
- Exceptional oral and written communication skills
- Positive, friendly demeanor and strong interpersonal skills
- High degree of responsibility, dependability, and consistency
- Proficiency in Microsoft Word, Excel, and Google Drive
- Ability to handle and maintain confidential information
- Excellent data entry skills, time management, deadline management

The required onsite work schedule is four to five days/week, 32 hours minimum. Salary will be $51,756, benefits included. This is a union position with UAW Local 2110.

To Apply:
Interested candidates should submit a cover letter, resume, and list of three professional references with contact info to John Mhiripiri, Executive Director: [email protected]. Applications will be accepted through Monday, September 7. The projected start date will be September 14, 2026.

INTERNSHIPS:
Anthology is not currently seeking interns. Anthology hires student and volunteer interns in our administrative office on an as-needed basis; we will update this page when a position becomes available. When there is not a call for applications, we are generally not able to respond to inquiries. When hiring, an in-person interview is required, and Anthology can only supply letters of invitation (for grants, fellowships, etc) after an internship has been confirmed. Interns support Anthology’s key staff and operations as a non-profit organization, cinema, and archive. Please note that Anthology does not offer internships in our film archive or research library.

Anthology is an equal-opportunity employer and is committed to a workplace that does not discriminate based on race, age, ethnicity, religion, gender, sexual orientation, gender identity or expression, national origin, disability, or any other basis prohibited by law. For more information on the mission and activities of Anthology Film Archives, visit: anthologyfilmarchives.org.